Standard Bidding Document Templates

Bidding documents are the most important element in the procurement process. They translate requirements from the public entities into specifications and contractual conditions, and contain all the information necessary for prospective bidders to prepare their offers. The content, detail, and complexity of each bidding document will vary with the size and nature of the item(s) procured and the procurement method selected.

To promote transparency and efficiency of procurement practice, the below bidding documents are standardized templates suggested to be used across all Procuring Entities in Belize. Moreover, since these documents are templates, the procuring entity must modify its contents to suit the nature and requirements for the procurement they are conducting.

The use of the Request for Quotations (RFQ) Standard Bidding Document is suggested for all procurement of Goods through the Limited/Selective Tendering procedure (also called Shopping procedure), with an estimated value between BZD 1,000 – 20,000, when the procurement is financed by public funds. The document’s purpose is to provide all the information a Bidder needs to prepare and submit a Tender.

Standard Bidding Document for Request for Quotations (RFQ) – Shopping – for the procurement of Goods. 

The use of the Request for Quotations (RFQ) Standard Bidding Document is suggested for all procurement of Minor Works through Limited/Selective Tendering procedure (also called Shopping procedure), with an estimated value between BZD 1,000 – 20,000, when the procurement is financed by public funds. The standard document purpose is to provide all the information a Bidder needs in order to prepare and submit a Tender.

Standard Bidding Document for Request for Quotations (RFQ) – Shopping – for the procurement of Minor Works.

This Standard Bidding Document (SBD) is suggested to be used for the procurement of Goods with an estimated value of more than BZD 20,000, under the Open Tendering procedure, when the procurement is financed by public funds. It shall also be used for the procurement of General support Services. The document purpose is to provide all the information a Bidder needs in order to prepare and submit a Tender.

Standard Bidding Document for Open Tendering, for the procurement of Goods.

This Standard Bidding Document (SBD) is suggested to be used for the procurement of Small Works with an estimated value of more than BZD 20,000, under the Open Tendering procedure, when the procurement is financed by public funds. It shall also be used for the procurement of General support Services. The document purpose is to provide all the information a Bidder needs in order to prepare and submit a Tender.

Standard Bidding Document for Open Tendering, for the procurement of Small Works.

This Standard Bidding Document (SBD) is suggested to be used for the procurement of Large Works with an estimated value of more than BZD 20,000, under the Open Tendering procedure, when the procurement is financed by public funds. It shall also be used for the procurement of General support Services. The document purpose is to provide all the information a Bidder needs in order to prepare and submit a Tender.

Standard Bidding Document for Open Tendering, for the procurement of Large Works.

This Standard Bidding Document (SBD) for the Request for Proposals (RFP) is suggested to be used in the procurement of Consulting Services (Firms) when financed by public funds, to enable Procuring Entities to select the best qualified Consulting Firms. This standard RFP can be used for either time-based or lump sum procurement, and can also be used and adapted for International Competitive Bidding (ICB).

Standard Bidding Document for the Request for Proposals (RFP).